Pupillage privacy notice | Monckton Chambers

All Members of Monckton Chambers (“Chambers”) are joint data controllers for the purposes of processing pupillage data.

To view a list of our members on our website, where the contact details for each of them are available, please click here.

This Notice applies in relation to any application for a pupillage, mini-pupillage and work shadowing, at Chambers. The General Data Protection Regulation (the “GDPR”) requires us to provide this notice to you.

Collection of personal data

Personal data processed and collected by us includes:

personal data collected during the application process or during the course of work shadowing, mini-pupillage or pupillage, or from any further correspondence by phone, email or otherwise;
personal data collected to enable us to process a Pupillage award;
personal data received via the Bar Council Pupillage Gateway or any other centralized application process;
personal data collected in the course of taking references in support of an application.

The personal data collected includes any personal details including name, address, contact details, education and training, employment, right to work in the UK and financial information where relevant.

Sensitive personal data collected with your consent includes information about medical or health
conditions, including whether or not you have a disability for which Chambers needs to make
reasonable adjustments; and equal opportunities monitoring information including information about your ethnic origin, sexual orientation and religion or belief. You are entirely free to decide whether or not to provide such data and there are no consequences of choosing not to.

Why we process personal data

We need to process personal data:

to consider and process the application;
to comply with our legal obligations;
to pursue a legitimate interest, e.g. to assess performance, make a decision on the application, take a reference and protect against a legal claim; and
to process special categories of personal data with the data subjects’ explicit consent e.g. where specific medical and health information has been disclosed to enable us to make reasonable adjustments.

Sharing of your information

Personal Data collected may be shared with:

the Heads of Chambers, Pupillage Commitee, Management Commitee, and other Members of Chambers;
solicitors & other third parties where necessary e.g. event atendance lists;
professional regulatory bodies, such as the Bar Standards Board and the Bar Council;
third parties when taking or providing references.

In addition, the names of pupils and mini-pupils may be shared with other pupils and mini-pupils.

Transfer of data outside the EEA

Please note that Chambers does not transfer data outside of the EEA for marketing purposes. In the event there is a requirement to transfer data outside of the EEA from time to time, we will take all necessary steps to ensure the data is afforded the same safeguards and controls as those applied within the EEA.

Data retention

Your personal data will only be retained for as long as necessary to fulfil the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Personal Data in relation to applications for Pupillage, mini-pupillage and work shadowing for will be retained for 3 years from the date when Chambers makes a final offer decision.
For those candidates who are offered and undertake Pupillage with Chambers, their applications will be retained for 6 years from the date when Chambers makes a final offer decision.

After which we will securely destroy your personal data, with the following exceptions:

financial information relating to payment of Pupillage awards and New Tenant loans will be kept for the current financial year plus 6 years for HMRC.

The Rare data is destroyed once the data has been transferred to the anonymised analysis for the ongoing review of our pupillage process.

Your rights

You have the right to object to the processing of your personal data for the purposes referred to in this notice; however, this will prevent us from considering your application.

You also have the right to request a copy of, deletion of or correction of, your personal data, to do so, please email npatel@monckton.com; however the deletion of your personal data will also prevent us from considering your application.

Full details of these rights are set out in Articles 15 to 21 of the GDPR.

You have the right to lodge a complaint regarding the processing of your personal data with the Information Commissioner: https://ico.org.uk/.